Thesis ChecklistThis checklist is to help you in the steps to complete your thesis defense and final documents for graduation with your PhD degree.
Schedule a date
- Thesis orals should be scheduled only during academic periods -- not during holidays, weekends, etc., and should be scheduled in normal business hours. Exceptions must be approved by the Co-Directors.
- The student should coordinate the date with the committee members and finalize the date at least one month in advance to allow time for travel arrangements, final review and comments by the committee. Be sure to check with Diane Stidle before finalizing the date, to make sure there are no other orals scheduled at the chosen time. Thesis orals or proposals will not be scheduled to overlap. Once you have settled on a date/time Diane will help you to reserve a room.
- The room scheduled must be available to the public and must accommodate a reasonably large number of people (~30). GHC 4405, GHC 6115, GHC 6501, GHC 8102, NSH 3005 and NSH 1305 are all acceptable rooms. Other smaller rooms are strongly discouraged.
- If it is necessary to arrange for a speaker phone or other AV Equipment you must do so well in advance (at least one week).
Contact Diane Stidle to set up arrangements for equipment.
Two Weeks before the Defense
Send to Graduate Program Administrator:
- Information Needed for Posting Notice
- Current list of the thesis committee members, including external member/affiliation.
- Thesis Abstract - Less than 350 words describing the thesis. Send link to the draft document
Day of Thesis Defense
PhD Candidate should bring copies of slides to hand out to the committee members attending the talk so they can take notes.
Graduate Program Administrator will provide to the committee:
Graduation Record Yellow Card to be signed by all members of the thesis committee indicating successful defense of the thesis.
Preparing your Final Thesis submission
- Check for research credits that should be listed on your final thesis with Russ O'Lare (rdo@cs)
- Request a Technical Report number from Graduate Program Administrator
- Check for proper title page format
Submitting your Final Thesis
- Graduate Programs Administrator will print one copy to be microfisched, bound, and placed in the E&S Library. This copy will be bound one-sided.
Graduate Programs Administrator will also bind one copy for you. If you wish to have additional copies bound, please let Administrator know how many. Cost for additional copies may vary, usually 10.00 - 15.00 each.
- Your thesis will be made into a ML Technical Report and posted on-line with the other Machine Learning Technical Reports.
- Print and fill out the Survey of Earned Doctorates [.pdf] form and return to Graduate Programs Administrator.
This is requested by NSF and is a requirement of the university for graduation.
- Fill out the forms required by the university in order to publish your thesis. Please see the bottom of the webpage at http://search.library.cmu.edu/services/forms/ to find the forms and return to Graduate Programs Administrator . Login: dissertations; password: publish. If you wish to register your copyright you must attach a check. If you do not wish to register for a copyright, do not fill out this portion of the form. Most students do not copyright.