1. SCHEDULE A DATE:

• Thesis orals should be scheduled only during academic periods -- not during holidays, weekends, etc., and should be scheduled in normal business hours. Exceptions must be approved by the Co-Directors.

• The student should coordinate the date with the committee members and finalize the date at least one month in advance to allow time for travel arrangements, final review and comments by the committee. Be sure to check with Diane Stidle before finalizing the date, to make sure there are no other orals scheduled at the chosen time. Thesis orals or proposals will not be scheduled to overlap. Once you have settled on a date/time Diane will help you to reserve a room.

• The room scheduled must be available to the public and must accommodate a reasonably large number of people (~30). WeH 5409, WeH 4623, WeH 4615A, NSH 3005, NSH 3002 and NSH 1305 are all acceptable rooms. Other smaller rooms are strongly discouraged.

• If it is necessary to arrange for a speaker phone or other AV Equipment you must do two things well in advance (at least 3-5 days).: Contact Diane Stidle to set up arrangements for equipment.

• Thesis orals will be announced to the public only after the thesis committee has given approval to defend.

2. AT LEAST TWO WEEKS BEFORE THE ORAL send to Diane (diane@cs):

• Information Needed for Posting Notice
  • Date
  • Time
  • Place
  • Title
  • Current list of the thesis committee members, including external member/affiliation.

• Thesis Abstract - Less than 350 words describing the thesis. Send on-line.

• Thesis Summary - Approximately 15 printed pages in length describing the main results of the thesis. Send a location where this may be viewed on the web (html or pdf). The site will be announced on the web and on physical postings. The summary posting must include:
  1. Your name
  2. Thesis Title
  3. Date/Location of Oral Presentation
  4. Thesis Committee Members
  5. Thesis summary

3. DAY OF ORAL EXAMINATION - (Diane will provide to the committee)

• Graduation Record Card (Yellow) - to be signed by all members of the thesis committee indicating successful defense of the thesis.
• Thesis Forms - Three copies to be signed by the thesis advisor only, once the final copy of the thesis has been approved by all committee members.

4. SUBMITTING YOUR THESIS:

• Before you print the final copy:
  • Check research credits with Sophie Park (sophie.park@cs)
  • Get a TR number from Diane (diane@cs).
  • Check for proper title page format.

• When the final copy is ready:
  • Diane will print one copy to be microfisched, bound, and placed in the E&S Library. This copy will be bound one-sided.
  • Talk with Diane about making your thesis into a ML Technical Report by putting it on-line.
  • Print and fill out the Survey of Earned Doctorates form and return to Diane. (You may have to use Internet Explorer to print; Netscape doesn't seem to work.) This is requested by NSF and is a requirement of the university for graduation.
  • Fill out the University Microfilms Form pages A4 and A5 and return to Diane with thesis. (Login: dissertations; password: publish). This form is also required by the university for graduation. If you wish to register your copyright you must attach a check. If you do not wish to register for a copyright, do not fill out this portion of the form.

5. BEFORE YOU LEAVE

• Leave your forwarding address with Diane.
• See Melissa Carrozza to fill out exit forms.